The meeting was called to order at 11:10 a.m. with President Philip Perazio presiding.  A quorum was present with one proxy. (Attendance attached)

The minutes from the previous board meeting were accepted as distributed on a motion by Verna Cowin, seconded by Ken Burkett.

Treasurer's Report-Paul Cowin submitted a written and oral report outlining the changes in the projected budget for the remainder of 2001 through 2002 reflecting the grant approvals from the PHMC (1) PHMC Organizational Support of $3,000 and (2) PHMC Grant for Safe Harbor Petroglyphs-Paul Nevin, to be managed through the SPA.  Paul announced that the SPA was named as the beneficiary of memorial donations upon the death of Jake Grimm.  The funds received were to be split between the SPA, Westmoreland and Somerset Chapters.   The revised 2002 budget was passed on a motion from Ken Burkett, seconded by Amanda Valko.

Elmer Erb Permanent Fund-No report available.  Kurt reported a status quo with projected decreased returns on investments due to the downturn of the stockmarket.

OLD BUSINESS

2001-2002 Archaeology Month-Amanda Valko reported that the Army Corp. of Engineers at the Leetsdale site would like to make the site the subject of the 2002 PA Archaeology Month poster with financial backing for the publication. 
Discussion: 

• The SPA would like an editing approval privilege on the poster as well as offering the usual promoters and financial backers an opportunity to remain as sponsors. 
• 2002 is SPA's turn to produce the poster and do the statewide mailing.  This is a large project that might be taken on by a chapter.  Volunteers are needed.
• The Archaeology month website is still not updated and access to it has not been given.  This is an ongoing problem that is detrimental to promoting Archaeology Month.

Revision of the SPA Constitution Progress report--Dr. Verna Cowin distributed copies of the constitution with revisions to date.  The board was asked to review the proposed changes and send comments to Verna as soon as possible.  A revised version will be put on the website and published elsewhere to make the membership aware of the revisions and to be able to comment.  If all changes are made in time.  A vote on the revised document can go forward at the next Annual Meeting in 2002.

Chapter Forum on Membership-Mary Alice Graetzer's suggestion at the last Annual Meeting that the Board and Chapters meet to discuss the waning membership numbers at the chapter and state level was reiterated.  Mary Alice was appointed to chair a discussion on the subject during the 2002 Annual Meeting in Greensburg.  The meeting time will be scheduled after the PAC seminar on Friday.  Each chapter will be asked to appoint a representative to this meeting.  A Mutual benefit will be realized with the success of this forum. Ginger Dlutowski has agreed to serve with Mary Alice.

Discussion:
Archaeology Month and membership forum are related elements that will enhance the promotion of education and conservation of archaeological resources in the state.  Since there is money from our grant for operations, we can allow a budget for the development of promotional and membership materials.  Suggestions for handout materials, educational display developments, and promotional giveaways were possibilities. The possibility of scheduling events in advance will enable the SPA to use more news and media sources for publication and promotion. Amanda, Ginger and Mary Alice will be able to return from the forum with requests for such materials.  As well as a new promotional handout brochure with chapter maps and contacts. In addition,  Verna Cowin will supply a list of the Anthropology departments in the state school that can be contacted for activities and membership promotions. Each Chapter is asked to review the chapter representative status of their chapter and report changes in names, address, phone and email addresses for the new brochure.

NEW BUSINESS

Delineation of the Editor Position-Joe Baker sent an editors report on the status of the publication of the PA Archaeologist.  Volume 71 (2) is in progress.  Printing bids are being considered.  A student issue is being explored as well as an issue honoring Jim Hatch.  A variety of Special Publications are being reviewed if funding is available in the near future.  The back log of copyrights has been brought up to date.  Permission to use copyrighted materials in the PA Archaeologist by other authors for reference was discussed.  The past procedure was to contact the authors if living, get permission, and send a written approval to use the material as long as it is credited properly.  A suggestion was made by Kurt Carr that the authors give that permission at the time of manuscript acceptance to avoid complications if an author is no longer living or unable to be reached for permission.  The editor will be instructed to include such a form with manuscript approvals. 
Since the set up for the publication of the PA Archaeologist is both time consuming and costly, the board felt that the set up cost proposal from the editor should be met.

Verna Cowin entered a motion to secure for the editor funding for adequate assistance to produce the two PA Archaeologist volumes per year, not to exceed $500 per issue; seconded by Amanda Valko.  PASSED 

Educational Weblinks:  Besides the siftings.com and Quemahoning sites the SPA is now linked to an educational site that is connected  to a project that was done in conjunction with the Pennsylvania Department of Education. 

Brian Fritz reported on the possibilities of using the new computer technology in a variety of ways, from informational websites to archiving journals, and all of the society's publications and business.

Jake Grimm Memorial-The Society was the beneficiary of the memorial funds as designated by Jake who was past President of SPA and a life member.  The funds contributed were meant to continue the conservation of, preservation of  and education about the archaeological resources in Pennsylvania. 

As a fitting tribute to Jake, a motion was enter by the Secretary to name the Annual SPA C-14 Award in Memory of Jake secondeded byBrian Fritz. PASSEDThe award will be called the Jacob L. Grimm C-14 Award. The new name will be used at Annual Meeting in 2002. PASSED
 

The discussion of awards lead a recommendation  to the awards committee to explore a possible service award for an SPA member who has given outstanding service to others in the promotion of archaeology in Pennsylvania.  Perhaps based on hours devoted to education, or other endeavors.

The next SPA Board of Directors meeting will be held in conjunction with the ESAF meeting in November in Watertown, New York.

There being no further business, the meeting was adjourned at 1:20 p.m.
 
 
 

Respectfully Submitted
 

Judy M. Duritsa
Secretary, SPA
 

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