Board of Directors
         November 8, 2002
         Mt. Laurel, NJ
         ESAF
 

The meeting was called to order at 7:30 p.m. with President Philip Perazio presiding.  The following board members were in attendance:  Paul Cowin, Verna Cowin, Judy Duritsa, Brian Fritz, Donna George, Mark McConaughy, Noel Strattan, and Amanda Valko.  A quorum was present.

This being an abbreviated board meeting, no committee reports were entered.

The agenda consisted of active Old Business as follows:

· Collections and Curation Committee-Chairperson, Stephen Warfel’s written report states the curation brochure for the SPA is in progress.  Paul Raber is working on the draft text.  The brochure text and graphics should be ready to be presented to the board at the winter meeting.  The production expenses may be included in the budget for the next year.  A copy of the new “Donating Archaeological Collections” brochure from The State Museum was delivered to SPA chapters with a supply going to the Secretary to fulfill requests.

· The Issues Committee continues discussion on the plan to give access to the PASS files to municipalities and other planning groups.  There is a great deal of controversy in the possibility of virtually uncontrolled access to site survey files.  The site recorders, CRM groups and property owners and researchers have different motives than the municipalities and planners.  The discussion will continue with SPA membership being given an outline of the plan.  The Winter SPA Newsletter will carry a summary of the information for the membership with a preface from our President. 

· Archaeology Month Planning-A working guideline will be developed for Archaeology Month Planning activities by compiling and simplifying the process from SPA and PAC experience.  The guidelines will include:

1. Investigating the process and Cost of a Mailing Service
2. Developing a Timetable for accomplishing all tasks
3. Projected budget
4. Revision of mailing lists
5. Approximate printing quantities

A Planning committee meeting will be held early in 2003 with representatives from SPA and PAC.

· Elmer Erb Permanent Fund Meeting-The board has not received a report from the reorganization meeting held in October.  If a chairman has been named and all documents have been transferred, an audit will be ordered to confirm all financial transaction records.  

Discussion for the Good of the Society

National Register Sites in Pennsylvania are wanted for our latest grant project.  Brian Fritz is working on one site and a review or previously nominated sites will take place to determine reentering their nominations.  A call for SPA members who are working on eligible sites will be made.  

ESAF through Dave Mudge has asked the SPA to host the 2003 ESAF meeting somewhere in Pennsylvania.  After discussion, a motion was enter to reject hosting the ESAF meeting on a motion made by Mark McConaughey, seconded by Verna Cowin. PASSED   ESAF hosts for the future are: 2004 Ontario, Canada; 2005 ASV (Virginia) and 2006 MA.

Announcements:

Brent Glass will be leaving his position at the PHMC for a new job in Washington D.C.

Paul Nevin’s Grant project has been completed on time and the report has been submitted.  A copy of Paul’s report was given to the Secretary for the SPA’s archives.  The SPA extends its thanks to Paul for the fine work he performed on the project.  
 

There being no further business, the meeting was adjourned at 8:40 p.m.

        Respectfully submitted,
 

        Judy M. Duritsa
        Secretary, SPA
 

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