| Board of Directors
Meeting The State Museum Building Harrisburg, PA August 12, 2000 The meeting of the Board of Directors of the Society for Pennsylvania Archaeology was called to order at 10:47 a.m. with President William Johnson presiding. A quorum was present (Attendance attached). The minutes of the previous meeting were accepted as amended on a motion by Mark McConaughy and seconded by Noel Strattan. Treasurers report-A written to date report was submitted by Business Manager Roger Moeller. A verbal agreement was given by Treasurer Mary Ann Mogus. The written report was accepted. No report was available from the Elmer Erb Permanent Fund Trustees. OLD BUSINESS Editorial Guidelines have been established and were published in the Pennsylvania Archaeologist 70 (1). They are present on the website and will be published in the SPA Newsletter. Finance and Grant Status-A discussion for future participation in seeking grants for funding publications, general expenses, and Archaeology Month expenditures led to the formation of a Grant Committee. Members include Bill Johnson, Verna Cowin and Judy Duritsa. The committee hopes to establish a calendar for grant applications to supplement the ongoing needs of the Society. Several grant agencies were discussed. Carol Lee at the PHMC was identified as a resource for help in the grant process. The committee will investigate grants for publication from ESAF ($2,000) and the Pennsylvania Humanities Council. 2000 Archaeology Month Planning discussion was also centered around finances. Mark McConaughy presented the list of donors for the printing costs of the Archaeology Month poster. The poster is paid for and their remains a few outstanding pledges to come in. Otherwise, there is $500 from the PAC fund with a total of approximately $1000 to come for operational monies. This is the last year the State Museum will cover the cost of mailing the poster packets. Administration of Conejohela Grant- Paul Nevin is completing the grant application. If the grant is awarded a system for administering the grant and reporting the finances and grant progress will need to be established. If the SPA administers a salary for Paul, the proper IRS reporting will need to occur. This is dependent upon receiving the grant award. NEW BUSINESS Revision of the Constitution-Verna Cowin presented the board with copies of the constitution as it stands now with the amendments in place. The constitution review will make the document correct as to the unisex term, chairperson, etc. The wording will be updated to reflect technology (email, etc.) and realign the job description of officers and duties of committees, dates and timing of events and required notifications periods. The constitution was intended to be reviewed at regular intervals. This process has been neglected. The new revision will likely take at least until Annual Meeting 2002 to complete. Input from all member is welcome. A final distribution of the Constitution will be available for the membership preceding the vote to ratify the changes. Replacement of the Business Manager and Editor-Roger Moeller has resigned his position of Business Manger and production editor effective December 31, 2000. Michael Stewart has also resigned as the Editor of the Pennsylvania Archaeologist. After discussion by the Board, a motion to abolish the position of Business Manager and have the duties performed by the business manager revert back to the constitutional duties of the officers of the Society was entered by Noel Strattan and seconded by Verna Cowin. PASSED Until the new Treasurer takes office, the President will rent a P.O. Box in Pittsburgh for the permanent address of the Society. It will be accessible to him and the staff at the Carnegie. This is necessary to insure the transfer of funds with the next membership renewal mailing in September. Appointment of New Editor-President William Johnson presented a letter from Joe Baker expressing an interest in the position of Editor of the Pennsylvania Archaeologist. After a brief discussion of the plans for the direction of the journal, the President, with the unanimous approval of the Board of Directors appointed Joe Baker as the new Editor effective with issue 71(1). Reassignments of Constitutional Duties of offices and committees will be necessitated by the departure of a Business Manager position. Treasurer Mary Ann Mogus has tendered her resignation due to the additional duties that would revert back to the Treasurer. A replacement is being sought. Nomination of Officers-President Bill Johnson has appointed a Nominating Committee consisting of Mark McConaughy, Philip Perazio, Mary Alice Graetzer and Judy Duritsa to seek nominations for the 2001 elections of the Society. All row offices except President will be elected at Annual Meeting. Two Board of Director candidates will also have terms expiring at that time. Volunteers for offices will gladly be accepted by the Nominating Committee. Discussion for the Good of the Society The Board of Directors will meet at the ESAF meeting in Maryland in November tentatively on Thursday evening. Board Members will be notified. Respectfully submitted, Judy M. Duritsa, Secretary
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