Minutes President Philip Perazio called the meeting to order at 8:15 a.m. Roll Call of Chapters showed representatives from the following Chapters: Allegheny, Forks of the Delaware, Somerset, John Shrader, Conomaugh, Conehohela, Bald Eagle, Ohio Valley, and Westmoreland. The minutes of the previous Annual Meeting were accepted as distributed on a motion by Mark McConaughey, seconded by Verna Cowin. PASSED Treasurer’s Report and Budget-Paul Cowin gave a verbal report of the financial state of the Society. A written report and budget was given at the board meeting. Adjustments will be made for approved spending and grant income. The report was accepted on a motion by Ed Dlutowski, seconded by Paul Raber. PASSED Elmer Erb Permanent Fund-Chairman Tom Kirshner reported on the new trustees reorganization and the fund’s current status. The report reflects the lost market value of the Society’s investments. A review of practices and investment strategy will result in some changes. An internal audit was performed and awaits additional year-end reports for finalization. Committee Reports: Annual Meeting-Mary Alice Graetzer announced the location of the 2004 meeting at the Holiday Inn in Clarion hosted by Chapter 22. 2005 is in need of a host with some interest from French Creek Chapter. Archaeology Month-Amanda Valko reported on the SPA planned 2002 Archaeology Month. She recommended taking advantage of offers from groups like the Army Corp. of Engineers if the opportunity presents itself in the future. The society is formulating guidelines to help with the planning procedure. All members who have helped in past planning are asked to send a summary of duties or suggestions to the secretary so they can be reviewed and compiled into the guidelines. PAC is the responsible planning party for 2003. Awards-Donna George reported that her committee: Karen Rockey, Noel Strattan, Ed Dlutowski, and Dick George have the 2003 awards ready for presentation at the banquet. ESAF Representative-Amanda Valko announced that the 2004 would be held in New Jersey. The Call for Papers has been announced. Details are on the Quemahoning.com site. Reminder: Pay your ESAF dues through the SPA so that we may collect 20% as a fee. Jacob L. Grimm IV C-14 Award-No applications were received. PAC Representative-Mark McConaughey reported on PAC election of officers. As follows: President, Peter E. Siegel; Vice Pres., Ben Resnick; Secretary/Treasurer, Mark McConaughey, and Directors, Steve Taul and Philip Perazio. PAC will handle the Archaeology Month mailing utilizing IUP students. Mark also reiterated the cuts in the state budgets for archaeological programs, City Island, and CRM capabilities. Publications-Editor Joe Baker hopes to have the next two issues, 72 (2) and 73 (1) out before summer. The Pennsylvania Archaeologist must be back on schedule before the next membership mailing in September. The publication tardiness is contributing to lower membership rates, especially institutional renewals. Ed Dlutowski and Mary Miles will work with Joe in soliciting student or Field School manuscripts for a future edition of the journal. Bill Tippins is willing to compile and edit a special publications edition of manuscripts on the Monongehela and southwestern PA sites. The SPA Newsletter is on time with no reports of mailing problems. Site Survey-Kurt Carr reported on the new sites recorded in 2002. The BHP urges all members to continue to record sites as a means of protecting cultural resources. He also reported that the site survey information will be available on-line without demographics or recorder information. This is the same information that is being provided verbally or in written form at this time. Collections and Curation Committee-Steve Warfel sent mock-up copies of the proposed brochure to promote proper collection curation and donation guidelines. The Society will use grant funding for the printing. The grant agency must be acknowledged on the brochure. The final website domain designation will also be included. Chapters should identify members who would be willing to work with local collectors and promote collection donations. Membership Forms-Ed Dlutowski presented the newly designed, brightly colored, membership forms. The forms will be used in the September mailing 2003. Chapter Reports: All active chapters submitted an annual report. A summary will be published in the Fall SPA Newsletter. President Philip Perazio called for a motion to ratify the actions of the Board of Directors of the Society for the past year. This motion was enter by Mark McConaughey and seconded by Ken Burkett. PASSED Election of Officers: Dr. Paul Raber, President Ballot: Two-year terms First Vice President: Amanda Valko Second Vice President: Paul Nevin Secretary: Judy Duritsa Treasurer: Paul Cowin Society Directors, terms ending in 2009 Dr. Verna L. Cowin Edmund Dlutowski A motion for the ballot to be closed was entered by Mark McConaughey, seconded by Ed Dlutowski. PASSED The president asked for a vote on the ballot as presented. PASSED Discussion and Announcements: Commonwealth Archaeology Program -Doug McClaren reported on the cuts in budget for programs in the CAP program. He asked the archaeology community in Pennsylvania to organize to press the crisis to the Governor and state representatives. The repeal of Act 70 regulations would be the best way to ease lack of funding for the mandated CRM. The Commonwealth Archaeology Program is asking for SPA volunteers to help with the slated work. The SPA could notify volunteers by using email and the chapter representatives as contacts. If the budget problems are not resolved, it may be necessary for long term planning and scheduling of work. Passports in Time and other volunteer scheduling methods might be utilized. Volunteers interested in being “on call” should contact the secretary. Announcements:
There being no further business, the meeting was adjourned at 8:50 a.m. Respectfully Submitted, Judy M. Duritsa Secretary
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